In October 2019, Microsoft introduced the Modern Lifecycle Policy for Microsoft Dynamics GP  before this update Dynamics GP was governed by the Fixed Lifecycle Policy which in comparison has fixed end dates for their support. The Modern Policy offers continuous support and servicing, including bug fixes, new features, and the latest tax updates. This highlights the fact that Dynamics GP is not going anywhere soon with the Lifecycle Roadmap showing dates well into 2028 and beyond.

Dynamics GP customers can stay current by choosing at least one of the three all-inclusive Dynamics GP updates, typically released in June, October, and December yearly . The October update normally provides new capabilities whereas the two other updates will typically consist of hotfixes, tax updates, and regulatory updates.

Microsoft Dynamics GP is a powerful on-premises application that has built a huge community over the last 30+ years of Partners and Customers that love the product. Microsoft intends to continue both enhancing and supporting the solution in the future. Upgrading your Dynamics GP system ensures that you have access to new features, in addition to a resolution to any system glitches. Upgrading regularly also provides you with tax compliance, improved security, and more predictable costs.  

Microsoft has recently announced the features that will be included in the 2021 Year-End update to Dynamics GP, which will include the 2021 feature release as well. Dynamics GP continues to add yearly updates in terms of hotfixes, tax code-compliant updates, and other regulatory fixes. The following features are all based on customer requests, so users can look forward to improvement to these updates. Another advantage of this release is that new registration keys are not needed for this release.  

Microsoft Dynamics GP 18.4 Updates include:

Distribution

Microsoft recently released a ton of new financials, distribution, human resources & payroll and system enhancements in their recent October release of Microsoft Dynamics GP. One of the most anticipated features is being able to schedule check links. Users can now set up a schedule to run check links outside of regular business hours. Users will be able to run the processes without having to select the Check Links process manually.

This process uses Report Scheduler setup and functionality as long as Microsoft Dynamics GP is open, and you’re logged into the correct company. To learn more about this feature, click here: https://docs.microsoft.com/en-us/dynamics-gp/whats-new/schedule-check-links

Dynamics GP Migration to Business Central – is now the time?​

This month's webinar will be about the number one most asked question regarding Dynamics GP. Is this the right time to move your data to the cloud? This webinar is for companies that currently have GP but are looking for a cloud solution and would like to know more about the Dynamics GP to Business Central migration process. Join this webinar to learn about the following:

● What is the future of Dynamics GP look like? ​
● Is it time to move to Business Central? ​
● What is involved in a migration to Business Central?
● What's the cost?
   - Migration Services
   - Software

Date: Wednesday September 23, 2020

Time: 1:00PM - 1:30PM EST

Transition to Cloud Dynamics GP

Dynamics GP is a mature and robust ERP solution. However, over time, many clients have grown tired of maintaining servers, performing upgrades, etc. These clients are content on the system and have no reason to find another ERP platform. These clients will often transition their existing Dynamics GP environment to the cloud. WebSan is currently the largest cloud Dynamics GP partner in the country, providing hosting services for many organizations, large and small. We have a standard migration process to seamlessly transition your Dynamics GP environment to the cloud.

In the cloud, customers benefit from complimentary upgrades and backups. Security is also administered on a complimentary basis. Further, our full suite of services allows users to expand into areas of automation such as EDI or other integrations, opening up many possibilities that do not exist today. Further, upgraded environments allow customers to take advantage of Power BI & workflows capabilities that Microsoft has recently deployed.

Dynamics GP continues to thrive, both for on-premise and cloud customers. Microsoft Dynamics GP is a mature solution with over 45,000 customers around the world, so it isn’t going away anytime soon. However, Dynamics GP isn’t immune from Microsoft’s consistent push towards the cloud.

So why move GP to the cloud?

Here are some reasons why GP customers move to the cloud:

•           They need to invest in new hardware to support new versions of GP
•           They are concerned about backups, recovery, security and 24/7 remote access
•           They are not current with Microsoft on your maintenance and want to add users/capabilities to the system
•           They are looking for better access to information/reporting (GP2018 required for Power BI)

So what can we expect in future releases of Dynamics GP?

First, Dynamics GP releases and development will continue from Microsoft. The current roadmap is projecting two additional version releases. This clearly indicates a commitment by Microsoft considering these are typically released every two years. Customers should expect various user community requested enhancements and fixes.

In today’s digital banking system, transferring EFT or ACH files to/from your bank has become a key element of any modern business. The EFT for Payables module for Dynamics GP will give your company the ability to automate this process entirely within your existing Dynamics GP environment. Proper utilization of the EFT for Payables module will increase productivity and reduce manual cheque processing.

 
• Learn more about the EFT for Payables module for Microsoft Dynamics GP.
 
• Eliminate costs associated with postage
 
• Stakeholder has grown accustomed to-the convenience of this immediate payment method. 
 
• Further, it is more environmentally friendly.
 
• More secure than a cheque payment.
  
  

Contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. to get started today

The Professional Services Tools Library (PSTL) can be implemented in your Microsoft Dynamics GP environment very quickly. This add-on contains a large assortment of 25+ free tools for any business wanting to increase their business productivity. These modules are listed below;

• Database Disabler – Allows the administrator to block users from logging into a company. The company will not appear in the list of companies when logging in to Microsoft Dynamics GP until the administrator unblocks the database.

• Shortcuts Copy – Use this tool to copy the shortcuts options from one user to another user.

• Update User Date – The Update User Date utility automatically updates the user data in Microsoft Dynamics GP to the next date at midnight each day. This is useful if Microsoft Dynamics GP is left running overnight.

• Menu Inquiry Utility – Shows windows that are enabled and visible in Microsoft Dynamics GP.

• Account Modifier / Combiner – Change a single or multiple account number(s) into new account numbers. Combine all of the open and historical data from two account numbers into one number or combine a range of numbers.

• Checkbook Modifier – Allows the change of an existing checkbook ID to a new checkbook ID.

• Fiscal Period Modifier – Use the Fiscal Period Modifier to change fiscal year definitions and reset data in the open and history tables. See detailed instructions before using this tool. Clicking on Setup Periods button removes previous year’s definitions.

• GL Master Triggers – Keep the account numbers in sync between company databases. Add an account number to one database and it automatically replicates to other assigned databases.
  
  

• 1099 Modifier – If the vendor was not set up as a 1099 vendor, can be used to update the records.

• PM Master Triggers – Adds new vendors to additional selected company databases.

• Vendor Combiner – Use the Vendor Combiner tool to combine a current vendor ID with another existing vendor ID.

• Vendor Modifier – Use the Modifier tool to change an existing vendor ID or range of vendors to a new vendor ID. All work, open and history transactions are moved to the vendor ID.

• Vendor Name Modifier – Use this tool to change the vendor name.

• Minimum PO\Receipt Number – Stops Microsoft Dynamics GP from looking backward for unused document numbers.

• POP Cost Defaulter – Defaults the current cost or the standard cost from the item master card instead of from the Item Vendors record.

The Fixed Assets module for Dynamics GP helps your business improve its asset management by automating the accounting processes surrounding your property. You can use Fixed Asset Management, to set up, enter, and maintain asset records. When necessary, you can add insurance and user-defined information and create additional records for each asset, including investment tax credit information and lease information.

Simplify the depreciation process with modification, recalculation, averaging, comparison and projection capabilities.

Capture asset information in multiple books, allowing depreciation to be tracked under different methods for alternative reporting needs.

Provides accurate and accessible information – capture changes necessary for tax and financial reporting purposes.

Management Reporter provides the flexibility of consolidating financial data across one or multiple organizations in one single report. This report includes a summary (consolidated) report for all companies as well as the option to view a report for each of the companies that you are using on the consolidation.

The simplest method to create a consolidation of all companies is by using a reporting tree. A reporting tree is an optional “building block” that allows you to list all companies to be consolidated. Once the report is generated you will have the option to select any company from the reporting node on the consolidated report.

Viewing Companies Side by Side

The second option for consolidated reports is to show each company side by side. This can also be achieved by defining a reporting tree with all companies and using that reporting tree to assign each company on separate columns.

Learn how to read the data from Microsoft Dynamics GP in Power BI. In this webinar, we’ll be sharing great reporting ideas for Dynamics GP and demo our favorite dashboards. The dashboards that will be presented in this webinar are:

• Financials Dashboard
• Sales Dashboard
• Project Accounting Dashboard

Date: Wednesday September 26, 2018
Time: 2:30PM - 3:00PM EST

CLICK HERE TO SIGN UP FOR THE WEBINAR TODAY!

Out of the many reasons employees choose to leave a company, majority are likely to point back to a problem with how a company decides to manage their employees. According to Forbes, three common reasons that have motivated employees to quit is if the employee feels intellectually stifled, they lack autonomy, and/or they feel as if though their work is unrecognized and unappreciated. If you’re worried about losing your best and brightest, see how ERP software implementation can help you address some of these concerns.

Dealing with unchallenged employees

Repetitive tasks such as entering order entries or entering General Ledger Reconciliation and Collections can be labour intensive, creating unmotivated and unhappy employees. With built in automation functions however, these tasks can be completed in minutes, allowing your employee to use their time more productively and apply their efforts to more worthwhile tasks.

Lack of autonomy

To micromanage or to establish various security protocols that hinders your employee’s ability to do their jobs can easily make an employee feel as if they aren’t trusted to make basic decisions in their work. ERP software such as Dynamics GP resolves this issue through employee portals, which allows employees rights to access necessary information and to communicate with other members of the team for help or assistance.

See a Complete List of GP FeaturesTop 5 Reasons to get Dynamics GPRead our Hosted Dynamics GP FAQ

The Microsoft Dynamics GP 2016 release date is set for early spring. Here is some information that has already been released on the new features:

Microsoft Dynamics GP 2016 HTML5 Interface

This eliminates the need for the Silverlight interface for the GP 2016 Dynamics Web Client.  The HTML5 web client is expected to improve performance and navigation in the Cloud. 

The new interface is expected to cover the entire product in its initial rollout.

View our free webinarsSign up for WebSan UniversityTake our FREE ERP Assessment

Over the years, the Microsoft Dynamics community has grown and evolved into a worldwide system where end users and partners can network, collaborate, and share their knowledge of GP. There are a number of events that bring us together in person, and resources that bring us together online. Here are 5 great resources that you can turn to for help in the Dynamics GP community:

• The Dynamics GP Blogster – Mariano Gomez (MVP) provides you with his insightful knowledge of Dynamics GP

[http://dynamicsgpblogster.blogspot.ca/]

• Community Dynamics – a forum used to ask questions about Dynamics GP and have them answered by GP professionals from all around the world

[https://community.dynamics.com/gp/f/32]

• Dynamics GP User Group – a communication channel for GP professionals to network and share their Dynamics GP knowledge

[https://www.gpug.com/home/welcome]

View our free webinarsSign up for WebSan UniversityTake our FREE ERP Assessment

One of the most notable features of the new release of Microsoft Dynamics GP is an improved version of the web client. The web client allows users to access some of the system’s capabilities on-the-go, and gives IT professionals the deployment option of providing users with a URL to log into the system. Below, we list the most significant improvements and how GP is now easier to use than ever before.

1. Integrated search functionality

Apart from finding the window or the report that you need, the integrated search functionality will bring up a list of all the open windows and reports that are relevant to your search term and criteria. With this feature, users no longer need to remember where a specific window is. By typing the window name into the search field, the web client will immediately hyperlink to it.

2. Support for a variety of web browsers and mobile devices

View our free webinarsSign up for WebSan UniversityTake our FREE ERP Assessment

Our Manufacturing Series for Microsoft Dynamics GP came to an end in February. We've had an amazing journey and we've been excited to receive comments from users all over the world, saying how helpful this series has been to their everyday work.

This series will teach you everything you need to know about Manufacturing in Dynamics GP. We are offering the whole series for only $180 in WebSan University. You also have the option to purchase the courses individually.The series includes course outlines, videos, and tests to help you navigate through the manufacturing module in GP.

Here are the manufacturing courses that we have available in WebSan University:

• Manufacturing Series Part 1: Manufacturing Basic Concepts
• Manufacturing Series Part 2: Manufacturing Items and Bill of Materials
• Manufacturing Series Part 3: Mfg Machines, Labor Codes, and Work Centers
• Manufacturing Series Part 4: Routings and Manufacturing Order Processing
• Manufacturing Series Part 5: Sales Orders and Manufacturing Integration
• Manufacturing Series Part 6: Outsourcing and Work in Process (WIP)
• Manufacturing Series Part 7: Master Production Scheduling
• Manufacturing Series Part 8: Manufacturing Setup
• Manufacturing Series Part 9: Standard Costing
• Manufacturing Series Part 10: Manufacturing Reports   

Click here to view our manufacturing series

View our free webinars Read more about Hosted Dynamics GP and CRM 

Find out more about WebSan University

WebSan Solutions’ Microsoft Dynamics GP and CRM interactive demos now enables users to leave feedback to unlock new resources that will offer additional information that can help in the ERP software selection process.

The Dynamics GP and CRM demos boast over 300 downloads and have been a trusted tool in helping give an overview of both systems’ capabilities and main modules. The demos give an inside look at what the systems can offer and show a preview of each system before users decide to purchase. Not only are the demos useful in the research process, they also prove valuable for their interactive functionality. The interactive functionality allows users to type in and click on specific fields; a feature that is not common to traditional software demos.

When users leave feedback for the demos after downloading, they are given links to valuable resources that offer additional information on the two systems. For the Dynamics GP demo, users can access an estimate of WebSan’s Dynamics GP implementation cost, while those who leave feedback for the Dynamics CRM demo can watch an exclusive webinar on maximizing Dynamics CRM’s out-of-the-box features.

View our free webinars Sign up for WebSan University Download a FREE Demo

On Thursday, December 17^th, at 2:30 PM, WebSan will present a free webinar to give an inside look at Microsoft’s Power BI (Business Intelligence). The 30-minute webinar offers attendees the opportunity to observe this dynamic tool in action.

The webinar will discuss Power BI’s features and functionalities including how to create dashboards, reports, integrations and metrics. Attendees will learn how to publish and edit visuals on Microsoft’s Cloud, view and refresh custom metrics on any mobile device and use Power BI to monitor the most important information about your business.

The webinar promises to bring an insightful glimpse of Power BI’s extensive functionalities and show attendees that all the information they would need to make decisions is available through Power BI, all in one glance.

Register today and don’t miss out on your chance to take part in this new webinar!

View our free webinars Take our free ERP Assessment Download a FREE Demo

Contemplating the security of your company’s data or server backups may make you want to just keep your head in the clouds. When deciding between going hosted or on-premise for your ERP system, there is much to be considered. However, going hosted offers some crucial benefits that cannot be overlooked. Here are the top three reasons why switching to a hosted ERP system is worth the effort:

1. Security

Going hosted means that you no longer need to worry about the state and security of your data. Your hosting provider’s data center can ensure that data is consistently backed up. You can go about your day knowing that you’ll always have access to your data when you need it.

2. Technical Know-How

View our free webinars Take our free ERP Assessment Download a FREE Demo

With vacation season nearing, the last thing you want to worry about is the state of your company’s ERP system. Switch your focus to enjoying your downtime instead of thinking about a time consuming month end or gaining a competitive edge. A robust, simple, stand-alone ERP solution like Microsoft Dynamics GP allows you to kick back and relax on your vacation time.

Whether you need to manage your staff’s vacation pay by making changes to Payroll, schedule an advanced Distribution, or want access to Electronic Banking, Dynamics GP is a multi-functional system that’s cost effective, and easily caters to your growing business needs. On top of all that, the Human Resources module in Dynamics GP presents the Vacation Calendar option, which gives the user a calendar view that lists employees that have taken time off for each day.

WebSan Solutions’ hosted Dynamics GP offering gives you access and ownership of your data, and eliminates upkeep with software maintenance, upgrades, and back-ups. Compared to an on-premise offering, hosted Dynamics GP also gives you the option of faster deployment. Moreover, it’s one of the most notable accounting and ERP software solutions on the market today!

To learn more about Dynamics GP and to gain access to additional ERP resources, visit our hosted Dynamics GP page!