Tracking Time and Logging Expenses Just Got Easier

If you have used Microsoft’s Business Portal solution for tracking your employee time and expenses even once in the past, you will definitely understand the meaning of this title. Do you find Business Portal too complicated for your business needs? Are you looking for a simpler and more effective way to track your employee time towards clients and projects?

WebSan Solutions offers a robust, out of the box Time & Expense Management System that keeps track of your employee’s time and expenses easily. Our system not only allows you to record your time and expenses, but also you can request and approve time off for holiday, vacation or sick time as well as create and approve Purchase Requisitions. What is more, all of these options are accompanied by powerful and flexible reporting tools in order to review your progress in a presentable manner.

This September 2013, we are releasing the newest version 4.0 of our Time and Expense Management System for all hosted and on-premise clients. The updated version will include enhanced user settings and group management features to provide better control to system administrators. Additionally, new menus, dynamic resizing and re-designed color schemes make user environment and navigation more appealing.

For more information, you can view our Time & Expense Management System in action or contact us to request a demo.

Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Channel Elite Awards Finalist for 2013

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Book Time Off For TIFF

The Toronto International Film Festival (TIFF) is held annually each September in Toronto and is one of the world's most prestigious events. This year the event takes place from September 5th to the 15th. TIFF is so special because it is publicly attended, so everyone has the chance to watch their favorite stars in action. So far this year's festival has been a huge success and has films from the most countries ever, as well as the largest number of world premieres in festival history. Did you know it actually boasts 146 World Premieres and films from 72 countries?

Our Time and Expense Management system offers you the option of booking time off for watching your favorite movie at TIFF. You can also see your request and get your time approved by your manager in real time, so there is no need to worry about paperwork procedures.

Our Time Off module benefits include:

  • Requesting different time off types that is suitable for your business – eg. vacation, sick, paid and more
  • Tracking who’s in and who’s out at any time
  • Getting real time off balances
  • Requesting time off right away

To find out more information about the other features of our Time and Expense Management System, click here.

Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

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New Enhancements in Moniroo Time and Expense System

Moniroo – WebSan Solutions’ time and expense system that integrates with Microsoft Dynamics GP, will enhance its look and features for an upcoming release. Equipped with a dashboard that allows easy access to the system’s modules, Moniroo continues to improve its capabilities to best support integration to Dynamics GP and offer the best solution for both on-premise and hosted clients.

Below are the modules included within Moniroo:

    • Project Management – Add budget lines, fee lines and schedules into your projects
    • Timesheet Management – Enables tracking of employees’ time according to client, project and task
    • Expense – Tracks expenses in multiple currencies and employee expenses including travel, vehicle mileage, hotel, tips and other work related expenses
    • Miscellaneous Logs – Tracks upgrades and various cost categories and lists the time that they were completed
    • Purchase Orders – Create and approve Purchase Requisitions
    • General Ledger – Tracks when money is taken from one account to another
    • Service – Tracks maintenance on service equipment and vehicles
    • Sales – Create sales invoices and receipts
    • WMS – Organize inventory tracking and transfer cycle counts
    • Approvals – Approve documents for integration into Dynamics GP
    • History – Look up any past documents uploaded in Moniroo
    • Reporting – Print reports and export data to Word, Excel, PDF or image format

To learn more about Moniroo and its features, visit our webpage or view our Moniroo videos on YouTube!

Click here to view our Moniroo webpage

Click here to see Moniroo videos on our YouTube channel

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Why Time Tracking is Crucial to your Business’ Success

What Is Moniroo? See Moniroo in Action |  Learn more about Moniroo's features

No matter what size your business is, time tracking is always a good idea. Without time tracking software, it's easy for your employees to get lost in projects and hard to follow their efficiency and productivity. Below are more reasons why it’s worth considering implementing a time tracking software for your business:

Track Work Efficiently

Time tracking software can create time sheets, which makes it easier to understand your company's workflow. Moreover, you can do without the punch-in/punch-out process and other old-fashioned attendance systems, which make time tracking process more complicated and less convenient both for you and your employees.

Improved Client Billing

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Why You Should Invest in a Time and Expense Management System

More than a software for tracking vacation time or employee hours, an encompassing time and expense system such as Moniroo should prove to be a trusty guide in helping to determine employee efficiency, project budget, internal cost and time off scheduling. A reliable time and expense software should also give staff a real-time visibility of all time and expense data.  

Here are top 3 reasons why it’s worth investing in a time and expense system:

1. Track Project Cost and Budget

Apart from determining a project’s budget in the initial planning stages, ensuring that the costs are in-line every step of the way is a must. Tracking progress, time spent on specific projects and determining available resources allows a project manager to identify issues as they happen and make corrections (allotting more or less time depending on the tasks accomplished).

A time and expense management system also keeps a record of tracked projects allowing for better budget and time estimates in the future having the records as reference.

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Tracking Vacation Time Off

Despite the weather conditions this week, summer is approaching its peak and while employees are taking their vacation leave time, many organizations find it difficult to capture time off. Managers are responsible for maintaining the accuracy of accrued vacation leave records and they also need to ensure that time is reported accurately in accordance with the respected policies regarding vacation leave.

So what if employees could request time-off via the internet and managers could approve these requests and view their department’s work schedules online? It is obvious that a time tracking software reduces the time required versus manual options and the savings accelerate quickly. Additionally, the costs of archiving paper documents will vanish.

WebSan Solutions offers a robust, out of the box Time and Expense Management System that keeps track of your employee’s time and expenses easily. Moreover, its unique project management features will monitor your projects and your costs efficiently.

For more information on our web-based Time & Expense Management System, register for our free webinar on July 11th, at 11:00 am EST or contact us here.

Doriana Kote, Marketing Assistant, WebSan Solutions Inc., a Microsoft Dynamics Silver Partner

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Time To Think About A Professional Services Automation Solution

If you find your company is struggling with charging clients or justifying costs internally, it’s high time you considered a Professional Services Automation (PSA) solution.

A Professional Services Automation (PSA) allows you to:

  • accurately record time and expenses
  • effectively schedule the right resources
  • ensure timely billing
  • measure the financial performance of both your projects and employees

Before diving deep into searching for the best PSA solution out in the market, you need to take into account the following:

Business needs – You have to decide which processes are the most critical for your organization and have to be automated. There are a lot of solutions that promise they do wonders for your business, but they might be missing the specific options you need.

Scalability – Will the software grow with you? You need to select a flexible PSA solution and make sure that you can update features, add new users or remove existing ones.

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