Vendor Contract Maintenance

Supported Editions
Essential & Premium
Supported Countries
$60 Per Month/Per Tenant

Implementation Cost 


This app allows companies to track any contractual agreements they have with their vendors.

Tracking long-term spending commitments offline?  Integrate those into your native process flows

Negotiated special pricing with vendors?  Ensure invoices utilize negotiated rates.

Need to ensure renewals or cancelations are processed on specific timelines?  Get automated reminders of key deliverable dates.

With this module, users can enter the key details, dates and stakeholders of their contract and then begin tracking any of that important information. 


  • Date Tracking: Track and receive notifications on important dates related to your contract's life, such as renewal or expiry dates. Send out an automated email notification to anyone you want, according to the dates you set. Email notifications can be custom-made with a unique message to send to your stakeholders. 

  • Purchase Assignment: Link purchase orders & invoices to your contract to keep track of any purchases made under contract. Set an annual contract budget to limit how many users can purchase against the contract. Receive email notifications when a purchase is made for the contract.

  • Vendor Contract Item Pricing: Set unique item pricing that you agreed upon with your vendor and use that pricing on your purchases.

  • Contract Clauses and Conditions: Set specific clauses or conditions such as termination fees or notice criteria on the contract and set email reminders advising on these clauses and conditions.

  • Cloud Storage: Attach and store any notes and documents on the contract instead of locally on your computer.

With the Vendor Contract Maintenance app, companies can have peace of mind knowing their contracts are securely stored in Microsoft Dynamics 365 Business Central so that important dates, milestones and conditions are met.

Start your free trial today!

WebSan has been a dream to work with! Their dedicated staff are incredibly knowledgeable, patient and proactive at finding solutions to help automate and solve bottlenecks in our systems. They kept us informed during the entire Vendor Contract App implementation and were always happy and eager to support us. Special shoutout to Rahim, Adam and Prasanth for their professionalism throughout. We have been using the Vendor Contract App for several months now with no perceived issues! This module has been a great value-added solution to track contract terms with our hundreds of vendors (previously relied on Excel) and key renewal dates. Automatic reminders are setup on all vendor contracts allowing for visibility on upcoming contract renewals in order to negotiate prices with our vendors, reducing the risk of autorenewals. We are very pleased with the Vendor Contract App and highly recommend it!

Jamila Kotadia CPA, CGA , Financial Controller at AGA Khan Museum

Release Notes: - April 2, 2024
  • BC version 24 compatibility update - June 5, 2024
  • Add onboarding page to checklist
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