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Microsoft Dynamics GP

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Here are some of the new exciting General Ledger features that Microsoft Dynamics GP has to offer in its new release GP 2013 R2:

Dynamics GP users will now have the option to reverse the General Ledger Year-End Closing Process in order to open one or more previous historical years, whereas in previous releases one was not able to perform this, according to Andy Sather, member of the Microsoft Dynamics GP Community.

This feature will be very helpful in troubleshooting year-end closing issues as well as allowing users to post transactions to previously closed years. Remember to make restorable backups both before and after re-opening each year in case there are any issues. Be cautious, though, because this process will clear all Balance Brought forward records from the previous year and new records will be created once the year is re-closed.

Also, users will now be able to quickly copy data from Excel sheets into the Financial Transaction entry form. Validation rules exist and if any errors pop-up they can be easily corrected. This new system capability will be a great time saver for those Dynamics GP users who prefer to save their entries in Excel files first. Note that for now this feature is only available in the General Ledger Transaction Entry window.

Register for our FREE webinar Top 10 New Features in Dynamics GP 2013 R2 on August 28th at 11 am EST

to learn more about how to utilize these features to its full potential and decide when you need to upgrade.

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

Thursday, 29 May 2014 16:57

Benefits of Moving Your ERP to the Cloud

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Several systems are now being integrated with or migrated into the cloud. erp-software-servicesDiscussions regarding media sharing, searching, and collaboration systems will normally note that such forms of systems are on the exterior of the core business of the company. Because of this, it becomes a great idea to move your ERP to the cloud.

Just like any other businesses, you also demand scalability, flexibility, and security. The cloud offers all of these necessities and, what's more, it is really affordable. So, if you still can’t make up your mind on whether you will move your ERP to the cloud or not, the following are the advantages that may help you make the right decision.

Small Initial Investment

Services are given on a pay-as-you-go, subscription basis. This only means that the implementation of the cloud-based ERP system could hugely lessen the initial capital amount of investing within the ERP system. A lot of vendors might also guarantee that they won’t increase costs once you go on with the utilization of the system even the term has already expired.

Prompt Implementation

A cloud ERP solution is hosted and managed by a vendor and so you no longer need to install or set up any software or hardware. A good example of this solution is the newest Microsoft Dynamics GP that is designed to function just the way you want it to.

Free Of Costs On Server Maintenance

By going for a hosted ERP solution, you will no longer need to run your own software and hardware. It provides office space, gets rid of maintenance fees, and alleviates electricity usage.

Ease Of Access Inside The Discrete Environment

With this kind of solution, any authorized individual has easy access to your system through the cloud as long as they are connected to the internet. This enables sharing of information among remote staff across various locations.

Better Integration Through Other Systems

The cloud has been purposefully created for simple interoperability that complements the option for present or future utilization of extra products.

Data Back-Ups

There could be terrible risks of in-house server’s crashing and losing data, but a 3rd party hosted ERP solution comes with redundancy. This simply means that your information will be copied to the minimum of two locations. Hence, if one falls short you still have not lost anything.

Superior Focus On The Core Business

You will do away with wasted time from keeping an in-house server, enabling you to focus on developing your business.

Lesser Staff Needed

You must admit that hiring IT staff could be expensive. Through the use of cloud technology, you will no longer need the assistance of IT staff to manage your server. This means lesser expenses at the end of the day.

Knowing about all these advantages of moving your ERP to the cloud, you must now have a better idea on what to do next. Achieve success for your business with a cloud ERP solution.

WebSan Solutions Inc. is a Microsoft Silver Certified ERP Partner with over a decade of experience in Enterprise software solutions. We provide our clients with reliable business solutions, such as Microsoft Dynamics GP and CRM to help them transform their business.

Wednesday, 28 May 2014 19:03

Ah, Microsoft’s Patch Tuesday.

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For most, it is a day of thrills and excitement *eye roll*. For system administrators, it is a day of skepticism and uncertainty. It reminds me of an old adage you may be familiar with, “When a door closes, five windows break”.

Microsoft released an update for Remote Desktop Connection (8.1) back in February (KB2830477) to introduce new (native) features from Windows 8.1 and Windows Server 2012 R2 to computers running Windows 7 SP1. There were a few issues that stemmed from the release, including the inability to use smartcard and smartcard devices in RDP sessions. One issue that directly affected our clients was the inability to launch RDP packages from our remote desktop websites. Users could click an application icon, but the packages would not run.

One solution is to uninstall the update (KB2830477) from the respective user’s workstation, thereby reverting back to the original RDP client version. However, this did not resolve the issue for all of our client users. Interestingly, we had a mix of users within the same client organization that either had or did not encounter the issue.

After some extensive debugging, a second solution was found that requires a change to the registry on the user’s workstation. These steps are outlined below:

*Note: Serious issues can occur if registry changes are made incorrectly. Have your system administrator make the required changes, if needed.

1. Open regedit (Click Start -> Run.., then type regedit and hit enter)

2. Navigate to
HKEY_CLASSES_ROOT\TypeLib\{FC5988CF-6D6A-4812-ADD9-2DDE4F47346F}\1.0\0\win64
right-click on the ‘win64’ key and select ‘Permissions’.

3. Click the ‘Advanced’ button, then click on the ‘Owner’ tab and change the ownership to your current user.

4. Return to the permissions window and assign the ‘Read’ permission to “Everyone”.

Once these steps were completed, the RDP packages ran for any users encountering the issue. Now let’s just hope our update for the update does not have us spiralling out of control.

Brandon Germaine is an Application Specialist at WebSan Solutions Inc, a Microsoft Dynamics GP Silver Partner 2013 Canadian Channel Elite Awards Winner. Brandon can be reached at This email address is being protected from spambots. You need JavaScript enabled to view it. or 416-499-1235 ext 219.

Have you ever attended a meeting, training session or webinar and left with unanswered questions? Did you feel there were all these little details that you wanted to learn about but time was running out?

This June WebSan Solutions is hosting a special user focused Q&A Webinar, where Andrew King, Managing Director will answer any questions about Microsoft Dynamics GP.

The following examples can give you an idea about things you can ask about: consult

  • My aged trial balance with options-detail report is off by one penny. How can I balance this account?
  • Is it possible to export our inventory items with list price using the Standard SmartLists, or is there another way to see List Prices for items?

Click here to Submit Your Questions

We will collect all the questions and try to answer as many as possible on June 12, 2014 at 11 am EST in our hourly webinar. WebSan Solutions Inc. is a Microsoft Dynamics GP Certified Partner located in Toronto, with over a decade of experience in implementing projects for small and medium sized businesses.

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

 

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Microsoft Dynamics GP 2013 is scheduled to be released soon, so if you haven’t already upgraded to Dynamics GP 2013, here’s your chance!

Other than report fixes in Dynamics GP 2013 R2, there are much more features that you can look out for! Some of the new features to be released include:

Being able to paste a general ledger entry from an Excel spreadsheet, default sort order for cheques and reprinting outstanding transactions in bank reconciliation.

Leslie Vail explains how to paste a GL entry from Excel: “It’s simple to set up and simple to do. First, your journal entry distributions need to be entered as below on a spreadsheet. Next, highlight the information you want to put into your journal entry, and then put your cursor on the first line of your journal entry. Finally, push the [Post] button and your distributions will populate the journal entry.”

Microsoft said it will space its Dynamics GP updates roughly six months apart in a cycle that is "designed to enhance our new business proposition and bring incremental value to [Business Ready Enhancement Plan] customers on a much more regular basis."

To read about more Dynamics 2013 R2 features, click here. http://community.dynamics.com/gp/b/gpteamblog/default.aspx

 

Dynamics-GP-Roadmap2-1170x400

Natalie Williams, Marketing Manager, WebSan Solutions

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Have you considered getting additional users for Microsoft Dynamics GP? Now it's your chance to purchase new licenses. Microsoft has recently made an announcement about increasing Microsoft Dynamics GP user prices across versions and licensing models effective July 1, 2014. So, if you think that you will need more Dynamics GP users in the next 6 to 12 months, we suggest this is the right time to buy those licenses before the prices go up.

The additional charge will not impact the enhancement plan cost of users you have licensed prior to 1 July 2014, subject to the Customer Services and Support Plan Policy.

WebSan Solutions offers a simplified pricing plan for Microsoft Dynamics GP for $250/ user/ month, including all GP modules:


• General Ledger
• Accounts Receivable/ Accounts Payable
• Management Reporter
• Electronic Bank Reconciliation
• Fixed Assets
• Sales Order Processing and Invoicing
• Inventory Management
• Purchase Order Processing
• Project Accounting
• Payroll (US or Canada)
• Human Resources
• Manufacturing


The price also includes training and other useful features such as multicurrency management and multiple companies. Get an instant quote and find out more details about WebSan's pricing plan.

Doriana Kote, Web Marketing Coordinator, WebSan Solutions Inc., a Channel Elite Awards Winner for 2013

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New fixed assets are often added manually to the fixed assets module. This relies on users to remember to check if new assets are purchased. In Dynamics GP, there is a setup to link the purchase of new assets to the fixed asset module. The setup required is to input the Purchasing Posting Accounts. After the accounts are setup, Accounts Payable will enter their invoices as per the usual procedure and select the general ledger account that is used in the Purchasing Posting Accounts. Once the payables are entered, the purchases will show up in the fixed assets module. The fixed assets accountant will select the purchases and update the fixed asset's information. The fixed assets accountant will never need to remember to add in new assets manually. This eliminates the errors when new fixed assets are purchased but never inputted into the fixed assets module creating an imbalance of the GL versus the fixed assets subledger.

fixed assets

For more information on how to setup the Purchasing Posting Accounts, please email This email address is being protected from spambots. You need JavaScript enabled to view it..

Katrina She, CMA, Application Specialist ,This email address is being protected from spambots. You need JavaScript enabled to view it.