HR & Payroll Coordinator

Toronto, Canada
Working Time
Full Time
Entry Level


The HR & Payroll Coordinator supports the organization's people practices including talent attraction and acquisition, onboarding, performance management, compensation, and offboarding. With a high degree of accuracy and while maintaining confidentiality, the HR & Payroll Coordinator will process payroll in-house for Canada and the US, as well as administer all benefits programs.

This is a full-time, permanent position with growth opportunity. Although we are currently working remotely, we will be moving towards a hybrid work model.


Recruitment & Talent Management

  • Update and maintain organizational chart and job descriptions
  • Support the recruiting and hiring process by participating in job postings, screening applications, scheduling candidate interviews, participating in the interview and assessment processes, completing reference checks
  • Prepare employment agreements
  • Develop onboarding programs and facilitate for all new hires
  • Coordinate logistics for new hire onboarding

Performance Management & Employee Retention

  • Coordinate the annual performance review program
  • Create and deploy employee surveys

Policies & Compliance

  • Support the updating, maintaining, and implementing of HR and Health & Safety policies and procedures
  • Assist with creating and implementing programs to promote a positive employee experience
  • Participate on the JHSC and any safety programs/initiatives

Employee Relations

  • Reply to employee queries in a timely manner
  • Initiate HR processes and benefits and follow-up with employees and managers as required (e.g. at the end of the probationary review, at anniversary dates, etc.)
  • Prepare employment verification letters
  • Draft employee letters and memos
  • Draft company-wide communications

HRIS & Payroll

  • Create and maintain employee records in the HRIS including setting up new hires and adding employee documents
  • Process payroll for employees in Canada and the US
  • Apply payroll changes as applicable including increases in salary and vacation pay
  • Update and maintain time-off entitlements in system (Moniroo)
  • Monitor employee usage of vacation and time off

Benefit Administration

  • Group benefit plan administration
  • Group RSP plan administration
  • Onboarding and offboarding as it relates to benefits and RSP
  • Assist with disability leave administration


  • Prepare HR metrics for the leadership team
  • Other administrative duties as assigned


  • High degree of autonomy & responsibility along with a flexible work schedule
  • Very competitive salary with great growth potential, full benefits HSA, including extras such as vision, massage therapy and RSP matching plan
  • Uptown Toronto office easily accessible via subway with free parking



  • Post-secondary education in Human Resources Management
  • CHRP (or in progress)


  • Minimum of 3 years of experience in several areas of human resources including Recruitment and HRIS Administration
  • Minimum of 1 year of experience with payroll processing and benefits administration
  • Previous experience working in a tech/IT firm an asset
  • Previous experience working remotely and supporting a remote workforce


  • Effective interpersonal skills with a high degree of professionalism and tact
  • Ability to deal with all levels of stakeholders diplomatically and sensitively
  • Able to maintain confidentiality
  • Ability to apply critical thinking
  • Effective time management, prioritization, and organizational skills
  • Flexibility and adaptability to work in a fast-paced environment
  • Proficient in MS 365 including SharePoint and Teams
  • Ability to self-start


  • Thorough knowledge of Ontario employment legislation including the Employment Standards Act, Human Rights Code, Occupational Health & Safety Act, etc.
  • Familiarity with employment standards in other provinces and in the US is a definite asset
  • Solid understanding of general HR best practices

To apply please email your resume to This email address is being protected from spambots. You need JavaScript enabled to view it., with the subject line of "HR & Payroll Coordinator "

WebSan Solutions Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.


WebSan Solutions Inc is a Gold Certified Microsoft Dynamics Partner and IT consulting solutions provider. We are a leading provider of Dynamics 365 and the largest Dynamics GP Cloud hosting partner in Canada. Our firm has over a decade of experience in Enterprise Software solutions, hosting business and financial accounting software, EDI Integration, implementation and design. Our staff of IT professionals & industry veterans assist clients of all sizes in solving complex problems through the application of modern technologies. We are a dynamic firm that offers a great working environment and corporate culture that encourages growth.

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