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Is your company considering expanding its business across Canada? If so, Microsoft Dynamics GP has some fantastic features and functions that can assist your organization during its transition that will help ease the restructuring process:

Multicurrency Management – With the multicurrency management function, your organization can automatically perform currency conversions for all accounting transactions and seamlessly record realized or unrealized gains and losses in your organization. This allows you to seamlessly move money between currencies and streamline your foreign currency cash flow management.

Cloud Based Reporting – Gone are the days where a company’s systems and networks were fixed to one location. With Dynamics GP now available on the Cloud, you’ll be able to reduce the necessity for travel time and expenses and perform all your accounting, operations management, and reporting from anywhere and anytime.

Human Resource Management – Ensure that your company’s quality and standards are maintained. Utilize the human resource management features to attract potential new employees and automatically analyze and identify the best candidates that match your company’s desired skill sets. Additional features also include: customizable employee scheduling and pay rates, performance evaluation tools, as well as employee self-service features.

Unsure if Dynamics GP applies to your field of business? Contact Us and find out which Microsoft Dynamics product will best suit your business needs today.

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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It’s no surprise that every business somehow uses Excel in their everyday routine. It’s the easiest and the most popular tool to organize your company’s data. But eventually your data starts to outgrow Excel possibilities. Here are 3 signs that your business needs to switch from spreadsheets to more advanced accounting software.

1. Your spreadsheets aren’t manageable anymore

If finding a single figure in your spreadsheet makes you feel tired, angry and irritated, it’s a sure sign that you need a database. Once your spreadsheet reaches 100,000 rows, it will slow down your computer and make it almost impossible to find necessary information. A comprehensive solution like Microsoft Dynamics GP can easily store your data with a possibility to create powerful and useful reports for your business. 

2. You use advanced Excel functions on a daily basis

Stop overwhelming yourself with advanced Excel functions every single day. If you use such functions as VLOOKUP, PIVOT and SUMIF, you just don’t need Excel anymore. Consider looking into a new accounting system, which can produce stronger calculations. Moreover, it’s much easier to use.

3. You need to secure your data

No matter what size your business is, you have some confidential data and Excel isn’t your friend in this case. An Excel file can be easily transferred through email or USB stick without you noticing. Just imagine, how big of a damage it can cause your business if one of your employees attaches the wrong file. You need a new accounting solution, if you have any confidential information.

Do these scenarios ring a bell? Then try our free Microsoft Dynamics GP Demo and do away with a headache from Excel forever. 


Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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With increasing demand for manufacturing firms to provide quality and efficient service, ERP software implementation can help a company stand out from its competitors by providing them with the resources to maximize their operational efficiency. Thanks to Microsoft Dynamics NAV, manufacturing companies are better equipped to:

1. Generate Product Demand Forecasts

With its robust record keeping capabilities, NAV enables users to analyze sales patterns to anticipate future client needs. This function analyzes sales trends and determines which products are most likely be sold in the future, allowing companies to manage their inventory accordingly and ensure product availability for customers.  

2. Improved Information Tracking

NAV can generate analysis reports that allow for uniform reporting, enabling users to create personalized report formats that highlight key account information. As a result, information is more accessible, enabling up-to-date inventory information and optimizing manufacturing and warehousing functionality.

3. Controlling On-Time Delivery

By tracking product quantities in inventory, planned production times, product transfers and sales returns, NAV provides manufacturers the ability to generate realistic timelines and create accurate promises to customers on when they can expect to receive their product.

4. Financial Savings

Due to poor organization, companies are often required to spend more time and money reviewing and double checking for mistakes and system errors. By enhancing operational precision, the amount of overtime required to correct mistakes as well as costs related to additional labour expenses is significantly reduced. information regarding production expenses will also be readily available to managers, allowing them to identify areas of potential savings or eliminate unnecessary expenses.

These are but a few key benefits that Microsoft Dynamics NAV can provide for manufacturing companies. For a more thorough explanation on the capabilities of Microsoft Dynamics NAV, click here to visit our YouTube channel or contact us today to learn which ERP product can best suit your company’s needs. 

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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With so many software solutions out in the market, we know it’s not always easy to decide on which Enterprise Resource Planning (ERP) software is right for you. To offer a suggestion and help answer questions on which Microsoft Dynamics product would be best suited for you, we’ve come up with a handy chart (included below) that outlines the features and modules included in each software solution.

While we outline the modules and features that each software is best known for, this chart merely serves as a guide. Contact us today for any additional questions or for more tips on which Microsoft Dynamics product can best suit your business’ needs. 

 

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Linz Tan, Web Marketing Assistant, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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Nowadays, technologies change so quickly that it becomes challenging for executives to keep a pulse on the different things going on in the tech industry and sometimes even manage so many options out in the market. From on-premise to cloud, from desktop to mobile – it may be hard to believe, but those significant shifts happened with ERP software just in the past couple of years. Here are 3 trends that we’re forecasting will change the ERP software industry in the next 5 years.

Consumerization

As 75% of the global workforce will consist of millennials by 2025, ERP vendors should be prepared. ERP solutions will likely become easier and more intuitive to use as well as reflect the experience of the most popular social media platforms. Millennials like to get access to technology immediately, so it’s likely that ERP systems will become accessible from any smartphone.

Step into the future with Microsoft Dynamics NAV, which is already available on smartphones and tablets. Download our free Microsoft Dynamics NAV trial right now!

Business Intelligence and Data

Data is just a bunch of numbers if you can’t get any insights from it. That’s why future ERP systems will continue to improve business intelligence modules to make them process more detailed and deeper reports, which can turn data into a competitive advantage.

Fragmentation

We can already catch the change in ERP implementation – companies more often give a preference to multiple point ERP solutions (e.g. warehouse management system) over full ERP systems. The reasons behind this preference are lower costs, lower risks and shorter period of implementation. So, in the nearest future we will see more fragmented ERP systems that will simplify business processes for companies.

Get to know whether you’re on track with all ERP trends by downloading our free ERP assessment.


Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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With ERP software, redundant and repetitive tasks can be greatly reduced thereby improving overall organizational management and employee productivity. With Microsoft Dynamics GP, here are 3 ways that ERP software can help your company maximize its potential and improve overall efficiency: 

Payroll Management

With certain employees undertaking various roles within your company, it can be difficult to track their time and expenses. Employee Accounts and Splits organizes employee cost and expense distribution, allowing companies to manually control how an employee’s time and expenses will be divided based on department, position, pay code, or general ledger account.

Manage Employee Absences

Whether it be due to vacation time, sick leave, or administrative leave, employee absence can disrupt work flow and result in extra work for payroll to manage absences. Moniroo, a time and expense system integrated with Microsoft Dynamics GP, helps to streamline this process by calculating accruals and managing employee absences through pre-configured leave plan details. Additionally, Moniroo allows companies to track employee expenses and generate automated expense reports and reimbursements.

Provide Workflow Solutions for Employees

To make the life of employees easier, workflow solutions can be implemented. These aid employees in managing their work loads and assigned tasks. Workflows can be customized and tailored for specific departments within your company, allowing employees to transfer reports and customer requests through the appropriate channels for review and/or approval.

Still wondering if Microsoft Dynamics GP is a good fit for your company? Click here for more information on how you can benefit from an ERP system, as well as receive a free ERP assessment along with webinars, training catalogues and additional resources.

 

Heimdall Sham, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence

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ERP implementation is a quite an expensive and difficult process not only for small companies but for some multinational giants as well. However, with full preparation and thorough research to manage expectations, a successful ERP implementation can be achieved. Below, we outline the 3 biggest failure cases of ERP implementation and offer tips on what you can do to avoid the same mistakes.

Nike and a $400 Million “Glitch”

In 2000, Nike decided to upgrade their ERP system and invested $400 million dollars into the software called i2, where their initial goal was to manage supply chain and forecast the demand for products. This decision became a disaster for shoe giant with $100 million in sales loss and 20% stock price decrease because of a software glitch, which in turn, made stores unable to fill orders for the Air Jordans.

To avoid the same mistake, be sure to set realistic goals for your ERP implementation process early on and ensure that you take enough time to test the system for any kinks that need to be ironed out before moving forward with implementation.  

Hershey and a Halloween Disaster

July of 1999 is a month which everybody in Hershey would rather want to forget because of the new ERP system launch that proved to be unsuccessful. A total of $112 million in investments were supposed to create an integrated ERP environment. However, this decision led to delivery problems of $100 million worth candies for Halloween 1999.

To make sure that your ERP implementation will go smoothly, set enough time to train the employees on a new software and don’t skip any steps in the testing process recommended by your ERP system provider.

Hewlett Packard and Lost Orders

In 2004, ERP implementation in HP was supposed to result in saved costs, shorter delivery time and development of a world-wide distribution network but brought $160 million of losses instead. A failure in migration resulted in 20% of orders to be trapped in the old ERP system

If you don’t want to be in HP’s shoes, plan the internal implementation process very carefully, otherwise it may lead to a lot of small mistakes and ultimately, a big failure in the end.

For more tips and techniques on how to save your company from an ERP implementation disaster, download our free ERP whitepaper.

 

Alina Hura, Digital Content Creator, WebSan Solutions Inc., a 2014 Ontario Business Achievement Award Winner for Service Excellence